The comprehensive secretarial service that we offer covers the functions of Technical Secretariat, Scientific Secretariat, Secretary of Trade Exhibition, Tourist Secretary.
Provalentia offers a comprehensive range of secretariat services covering the Technical, Scientific, Exhibition, Tourism and Travel Agency secretariats.
Our Secretariat Services cover:
- Project feasibility analysis.
- Creation of corporate/event image and preparation of event documentation.
- Creation of attendee records custom reports.
- Implementation and development of the event’s online communications and reception and management of presentation materials (e.g. e-posters).
- Liaison with speakers and distinguished guests.
- Creation and distribution of the exhibition dossier.
- Dissemination and promotion of the conference.
- Management of conference’s certificates and diplomas.
- Creation of the conference’s website.
- Management of online event registrations.
- Management of administrative services: revenue management, cost control, management of payables/receivables, among others.
- Preparation of reports on the event’s key metrics and cost-effectiveness.
- In-house secretariat during the event/conference:
- Personalised services to guest speakers and VIP.
- Management of monetisation initiatives and sponsorships.
- Management of social events.
- On-site supervision, coordination and management of suppliers (e.g. audio-visual services, catering, signage, etc.).